HIPAA-Compliant Online Forms for Healthcare Practices
Replace paper clipboards with digital patient intake forms your patients can complete from any phone or computer before they arrive. We rebuild your intake, health history, consent, and insurance forms as HIPAA-compliant web forms, install them on your website, and set up secure delivery to your team.
How We Set Up Your HIPAA-Compliant Web Forms
Moving your practice to digital forms takes three steps, and our team handles the technical work.
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Form Collection
Send us the paper or PDF forms you use today. Most practices start with new patient intake, adult and child health history, HIPAA acknowledgment, financial policy, and insurance information.
Digital Form Building
We build each form as a secure, mobile-friendly web form, add e-signatures and file uploads where you need them, and install the forms on your website.
Patients Complete Forms Before Their Visit
Patients fill out forms ahead of their appointment, and your team receives submissions through [secure delivery method]. Less data entry for your front desk and shorter waits in the lobby.
Why Practices Switch to Online Patient Forms
Paper forms slow down check-in, create data entry work for your front desk, and leave patient information sitting on clipboards and in filing cabinets. Online forms let patients complete intake, consents, and releases at home on their own time. Your team gets clean, legible submissions, and sensitive information stays protected from the moment it’s submitted.
How Our Forms Stay HIPAA Compliant
A form is only HIPAA compliant if the data is protected from submission to storage. Every form we build includes:
- Encrypted transmission (SSL/TLS) from the patient’s device to HIPAA Enabled Forms powered by Jotform
- HIPAA Enabled Forms access is limited to your authorized staff
- Secure notifications so protected health information never lands in a standard email inbox
- A signed Business Associate Agreement (BAA) with Harris & Ward
What You Can Expect
Every form is custom built to match your current paperwork and set up for secure collection and delivery of patient information.
Collect informed consent online. Forms can describe treatments, risks, and the patient’s right to refuse, then capture an electronic signature.
Our forms are designed to be filled out on any smartphone, tablet or computer. This means your patients can complete forms, update their medical history, or register as a new patient anywhere.
Patients sign electronically and upload insurance cards, IDs, or referral documents directly through the form.
HIPAA-Compliant Forms for Every Type of Practice
Dental and Orthodontic Practices
New patient intake, medical and dental history, HIPAA acknowledgment, financial policy, and treatment consent forms. Orthodontic offices can add separate child and adult forms and a guardian signature.
Chiropractic and Physical Therapy
Intake questionnaires, pain assessments, injury and accident forms, and consent to treat.
Behavioral Health and Recovery Centers
Confidential pre-admission screening, intake assessments, and release of information forms.
Medical and Specialty Practices
Registration, health history, insurance verification, and procedure consents for any specialty.
We work with practices nationwide, and forms can be installed on any website or digital app.
HIPAA-Compliant Online Forms FAQs
Do you sign a Business Associate Agreement (BAA)?
Yes, we sign a BAA with every practice before forms go live. And we set it up for you.
Will the forms work on my current website?
Yes. We can install forms on WordPress, Wix, Squarespace, and all other platforms. Forms are integrated with websites we build, and we can embed them on most other platforms.
How long does it take to get set up?
Most practices are live within 1-2 weeks of sending us their current forms, depending on how many forms you need converted.
Are online patient forms HIPAA compliant?
They can be, but only if the form encrypts data in transit, stores it securely, limits access to authorized staff, and is covered by a BAA. Many standard website form plugins don’t meet those requirements, which is why we build on Jotform.
What Healthcare Practices Say
Laura jarboe
Rose and Tate interiors
H&W knocked it out of the park with my business rebrand. The entire process was fun, stress-free and super efficient. Most importantly, the design they delivered completely nailed my overall vision and even exceeded expectations. I highly recommend!
Jim Usdan
Sing Orthodontics
If there is a better marketing team in dental & specialty dental world, I have yet to meet them. Todd Boak & Team know dental from roots to crown and from Phase I ortho to Invisalign. They are also good people which is extremely important.
Lauren Ashley German
Exceptional Living Centers
I can’t say enough great things about the team at Harris & Ward. We worked together to create a new corporate website and they incorporated all my ideas into something beautiful, functional, and modern. I interviewed over 10 creative agencies and they were an easy choice. Highly recommend!
Ryan Cook
SKyridge Dental
Working with Harris & Ward was a breeze. They truly cared about the vision we had for our website and the growth of our practice overall. We’ve had so much fun getting to know the team over the past few months and are excited continuing seeing the results as our campaigns go on. We couldn’t have gotten here without them!
Hear from a HIPAA Form Expert
When you talk to Harris & Ward, you’re working directly with our team. Send us your current forms and we’ll show you what the digital versions look like.
Lindsey
Project Development
Lindsey
Project Development
Hear from a HIPAA Form Expert
When you talk to Harris & Ward, you’re working directly with our team. Send us your current forms and we’ll show you what the digital versions look like.